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Information on Bids
Bid Solicitation Notices
Notices of bid solicitations for services and construction are advertised one or more times in a newspaper of county-wide circulation, currently found in the Maui News. For larger or more specialized projects, additional advertising may be placed in the Honolulu Advertiser or in a specialty publication.
Bid Solicitation Documents
Bid solicitation documents advertised in a local newspaper of general circulation are available for pick up by vendors in the Purchasing Division without charge, unless otherwise specified in the solicitation. Plans and specifications for construction projects mailed outside the island of Maui are mailed by air freight collect.
If after having taken out a bid document and you decide not to bid on any of the items, please submit a "NO BID" explaining why you decided not to bid.
When and Where Do I Submit My Bids?
Bidders must submit their bids to the Purchasing Division on or before the date and time specified by the bid document. Any bid received after the date and time will be disqualified.
Bids may be mailed in. However, bids received after the date and time specified for bid opening will be disqualified. Bids may also be faxed directly to the Purchasing Division if permitted.
Eligibility to Bid
Any vendor who has the financial ability, experience, competence, and capability to perform the contract satisfactory, may bid.
For out-of-state vendors and contractors, we recommend you designate a local representative to represent you in the bid process. This includes picking up and returning the bid document.
Construction plans and bid documents mailed outside the island of Maui will be mailed by air freight collect.
Bid Results
All competitive sealed bids are publicly opened and read aloud at the offices of the Purchasing Division on the date and time specified by the bid document. Bid results are available for public inspection at the Purchasing Division.
Any questions relating to bids should be directed to the Central Purchasing Agent. Contact the Department of Finance at (808) 270-7844.
Awards
The County solicits bids and makes awards to meet one-time purchases of services and construction needed by the County Department.
The County also solicits bids and makes awards based on estimated requirements for services needed by the County Department. This is typically done over a one-year period.
Placing Purchase Orders
Such awards based on estimated requirements result in the County establishing a price schedule and listing the services needed over a one-year period.
As the items of services are needed during this period, the County departments call the contracted vendor and place purchase orders for the items.
Existing Price Lists
Examples of existing price lists include:
Notices of bid solicitations for services and construction are advertised one or more times in a newspaper of county-wide circulation, currently found in the Maui News. For larger or more specialized projects, additional advertising may be placed in the Honolulu Advertiser or in a specialty publication.
Bid Solicitation Documents
Bid solicitation documents advertised in a local newspaper of general circulation are available for pick up by vendors in the Purchasing Division without charge, unless otherwise specified in the solicitation. Plans and specifications for construction projects mailed outside the island of Maui are mailed by air freight collect.
If after having taken out a bid document and you decide not to bid on any of the items, please submit a "NO BID" explaining why you decided not to bid.
When and Where Do I Submit My Bids?
Bidders must submit their bids to the Purchasing Division on or before the date and time specified by the bid document. Any bid received after the date and time will be disqualified.
Bids may be mailed in. However, bids received after the date and time specified for bid opening will be disqualified. Bids may also be faxed directly to the Purchasing Division if permitted.
Eligibility to Bid
Any vendor who has the financial ability, experience, competence, and capability to perform the contract satisfactory, may bid.
For out-of-state vendors and contractors, we recommend you designate a local representative to represent you in the bid process. This includes picking up and returning the bid document.
Construction plans and bid documents mailed outside the island of Maui will be mailed by air freight collect.
Bid Results
All competitive sealed bids are publicly opened and read aloud at the offices of the Purchasing Division on the date and time specified by the bid document. Bid results are available for public inspection at the Purchasing Division.
Any questions relating to bids should be directed to the Central Purchasing Agent. Contact the Department of Finance at (808) 270-7844.
Awards
The County solicits bids and makes awards to meet one-time purchases of services and construction needed by the County Department.
The County also solicits bids and makes awards based on estimated requirements for services needed by the County Department. This is typically done over a one-year period.
Placing Purchase Orders
Such awards based on estimated requirements result in the County establishing a price schedule and listing the services needed over a one-year period.
As the items of services are needed during this period, the County departments call the contracted vendor and place purchase orders for the items.
Existing Price Lists
Examples of existing price lists include:
- Office supplies
- Janitorial supplies
- Printed forms
- Airline coupons and more